September 2020 Board meeting minutes

Meeting details

Meeting materials

Agenda

Agenda Item

Presenter

Notes

Agenda Item

Presenter

Notes

OPENING EXERCISES

Call to Order, Attendance, and Welcome Remarks

@Connor Webster

  1. The meeting was called to order at 20:05.

Approval of Minutes

@Connor Webster

  1. Motion to approve the August 2020 Board meeting minutes https://ostaaeco.atlassian.net/wiki/spaces/CG/pages/500924417/August+2020+Board+meeting+minutes M: @Amal Qayum ; S: @Alex MacDonald. Motion carried unanimously.

Call for New Business

@Connor Webster

  • No New Business Raised

Declaration of Conflicts of Interest

@Connor Webster

  • No Conflicts of Interest Declared

REPORTS OF OFFICERS AND STANDING COMMITTEES

Chief Executive Officer’s Report

@Cameron Prosic

  • Executive Council all fulfilling their timelines

  • Begun initial consultations with key stakeholders

Chief Financial Officer’s Report

@Prasith Wijeweera

  • Membership invoices sent out for FY2021

  • Resolving outstanding balances for FY2020

Audit Committee Report

@Alex MacDonald

  • Professional services firm KPMG engaged to conduct audits for FY2019 and FY2020

UNFINISHED BUSINESS AND GENERAL ORDERS

FOR ACTION: In-person events under 50 persons

@Cameron Prosic

https://ostaaeco.atlassian.net/browse/BM-48

  • @Amal Qayum raised concerns for second wave of COVID-19 pandemic inhibiting ability to organize in-person events of this size.

  • @Alex MacDonald suggested a motion to defer to future meeting.

  • @Cameron Prosic rescinded motion - to be raised at a later date.

FOR ACTION: Step-and-repeat banner

@Alex MacDonald

https://ostaaeco.atlassian.net/browse/BM-54

NEW BUSINESS

Call for Additional New Business

@Connor Webster

  • No Additional New Business was raised

ADJOURNMENT

Announcements

@Connor Webster

  • @Amal Qayum confirmed FGM 2020 contract had been cancelled

  • @Alex MacDonald confirmed he and @Carina Gabriele had begun leading engagement with Freshsight consulting

Review of Actions, Decisions, and Next Steps

@Connor Webster

Motion to Adjourn

@Connor Webster

  1. Motion to adjourn the Board Meeting at 20:35. M: @Amal Qayum ; S: @Alex MacDonald ; Motion carried unanimously.

Motions raised at this meeting

Action items raised at this meeting