2020 Q4 Board meeting

Meeting details

Meeting materials

Minutes

Agenda Item

Presenter

Notes

Agenda Item

Presenter

Notes

OPENING EXERCISES

Call to Order, Attendance, and Welcome Remarks

 

  1. The meeting was called to order at 20:03.

Call for New Business

 

 

Approval of Agenda

@Connor Webster

  1. Motion to approve the https://ostaaeco.atlassian.net/wiki/spaces/CG/pages/319160812/2020+Q4+Board+meeting+agenda. (M: @Arjun Dhanjal; S: @Amal Qayum. Passed unanimously.)

Approval of Minutes

@Connor Webster

  1. Motion to approve the minutes from the https://ostaaeco.atlassian.net/wiki/spaces/DIRECTORS/pages/196282084. (M: @Matthew Reid; S: @Amal Qayum; Passed unanimously.)

Declaration of Conflicts of Interest

@Connor Webster

  • @Matthew Reid declared a conflict interest for Director Appointments.

PRIVATE SESSION — COMMITTEE OF THE WHOLE (in camera)

REPORTS OF OFFICERS AND STANDING COMMITTEES

Chief Executive Officer’s Report

@Tara Rezvan (Deactivated)

  • Transitional Conference took place virtually

  • Incoming executive has been getting their individual transitions over the last few weeks 

  • Equity Doc being transitioned to incoming executive

  • OSVA winners announced by July 21st

Chief Financial Officer’s Report

@Tara Rezvan (Deactivated)

  • Transitioning Prasith

  • Finishing up last of collecting receivables

Governance Committee Report

@Carina Gabriele

 

SPECIAL ORDERS

Ratification of Business Conducted in Private Session (Committee of the Whole)

@Arjun Dhanjal

  1. Motion to ratify business conducted in Private Session. (M: @Arjun Dhanjal, S: @Matthew Reid; motion carries unanimously).

GENERAL ORDERS

FOR ACTION: Board Committee Procedure

@Arjun Dhanjal

  1. Motion to approve Board Committee Procedure. M: @Arjun Dhanjal S: @Matthew Reid. Passed unanimously

FOR ACTION: Standing Committees

@Arjun Dhanjal

  1. Motion to strike standing committees as outlined in the Board Committee Procedure. M: @Arjun Dhanjal S: @Carina Gabriele. Passed unanimously

FOR ACTION: FY 2021 Board meeting dates

@Arjun Dhanjal

  1. Motion to ratify the Board meeting dates for FY 2021 M: @Arjun Dhanjal. S: @Amal Qayum. Passed unanimously,

 

FOR ACTION: Addressing Gender-Based Violence

@Amal Qayum,
@Carina Gabriele

  1. M: @Carina Gabriele. S: @Amal Qayum. Passed unanimously.

FOR ACTION: Conference Safety

@Amal Qayum,
@Carina Gabriele

  1. M: @Amal Qayum S: @Carina Gabriele. Passed unanimously,
  1. Motion to amend the motion to add specify 2 Directors of different genders, wherever possible. M: @Matthew Reid.
  2. M: @Amal QayumS: @Carina Gabriele. Passed unanimously.
  1. M: @Amal Qayum S: @Arjun Dhanjal. Passed unanimously.

FOR ACTION: Anti-BIPOC Racism

@Amal Qayum,
@Carina Gabriele

  1. M: @Amal Qayum S: @Carina Gabriele. Passed unanimously,

FOR ACTION: Code of Conduct and Ethics for Employees, Volunteers, and Directors

@Arjun Dhanjal,
@Carina Gabriele

FOR ACTION: Respectful Workplace Policy and Procedure

@Arjun Dhanjal,
@Carina Gabriele

FOR DISCUSSION: Alumni Database

@Connor Webster

  • Alumni from 2019/20 have been added to OSTA-AECO alumni list

  • Alumni have signed up using the engagement list

  1. Motion to differ this to the alumni and mentorship committee. M: @Connor Webster. S: @Amal Qayum. Passed unanimously.

FOR INFORMATION: 20th Anniversary Gala

@Amal Qayum

  • An update on the re-planning of the 20th Anniversary Gala with changes to accommodate the new location at the Marriott.

  • People interested in helping with the planning/various aspects should contact Amal.

FOR ACTION: The Future of Alumni Galas

@Amal Qayum

FOR ACTION: Incorporating intersectional approaches to professional development at OSTA-AECO

@Amal Qayum,
@Carina Gabriele

FOR ACTION: Complaints mechanism

@Amal Qayum,
@Carina Gabriele

NEW BUSINESS

Call for Additional New Business

@Connor Webster

  • ACTION: All board members to notify Arjun Dhanjal which of the new standing they would like to be a part of before the August board meeting.

FOR ACTION: Director Resignations

@Arjun Dhanjal

FOR ACTION: Titled Officer Appointments

@Arjun Dhanjal

FOR ACTION: Director Appointments

@Arjun Dhanjal

ADJOURNMENT

Announcements

@Connor Webster

 

Review of Actions, Decisions, and Next Steps

@Connor Webster

Motion to Adjourn

@Connor Webster

  1. Motion to adjourn the Board Meeting at 21:09. (M: @Amal Qayum ; S: @Matthew Reid ; Passed unaninmously.)

Motions raised at this meeting

Action items raised at this meeting